Privacy Policy
This Privacy Policy describes how 4K Compliance LLC may collect, use, store, organize, protect, and share information related to website visitors, clients, drivers, motor carriers, portal users, and users of related systems and services.
By using this website, submitting forms, uploading documents, requesting services, communicating with 4K Compliance LLC, or using any related portal or system, you acknowledge and agree to the practices described in this Privacy Policy.
4K Compliance LLC values organized, responsible, and secure handling of client information and compliance-related records.
Last Updated: June 2026
1. Information We May Collect
Depending on the services requested, 4K Compliance LLC may collect information including:
- Name, company name, email address, phone number, and mailing address
- Business and operational information
- USDOT, MC, vehicle, and fleet information
- Driver qualification and CDL-related records
- Medical card and compliance-related records
- Drug and alcohol program information
- Uploaded documents and compliance records
- Billing and payment-related information
- Portal login, account, and role information
- Communications submitted through forms, email, text message, phone, or portal activity
- Limited technical information such as login activity, browser/device information, and usage-related data
2. How Information May Be Used
Information may be used for operational, administrative, compliance-support, and business purposes, including:
- Providing requested compliance support services
- Client onboarding and portal access
- Creating and managing portal user accounts
- Driver qualification file organization
- Vehicle and motor carrier compliance tracking
- Drug and alcohol program administration support
- Compliance reminders and notifications
- Document organization, review, and storage
- Billing and payment processing
- Communications regarding services or compliance matters
- Operational recordkeeping, audit-support, security, and business continuity purposes
3. Portal Access and Role-Based Permissions
4K Compliance LLC may provide access to an online portal or related systems for clients, drivers, motor carriers, and authorized users.
Portal access may be limited based on user role. For example, driver users are intended to access only their assigned driver profile, assigned vehicle information, assigned motor carrier information, and related documents. Administrative functions are intended to be restricted to authorized administrative users.
4K Compliance LLC may use reasonable technical and administrative safeguards designed to help limit unauthorized access to portal records and related systems.
Clients and users are responsible for protecting their own login credentials and for promptly notifying 4K Compliance LLC of suspected unauthorized access, compromised credentials, or account security concerns.
4. Document Storage and Uploaded Files
4K Compliance LLC may use electronic systems, cloud platforms, portals, and operational software to organize and maintain compliance-related records and uploaded documents.
Uploaded documents may be stored in secure cloud storage or other third-party systems used by 4K Compliance LLC. Where supported, access to uploaded documents may be controlled through authentication, permission controls, or other access-limited delivery methods.
Uploaded files may include driver qualification documents, vehicle documents, motor carrier records, compliance forms, or other documents submitted for requested services.
Users should avoid submitting unnecessary sensitive information that is not related to requested services or compliance support.
5. Operational Security & Compliance Safeguards
4K Compliance LLC may use internal operational safeguards intended to help reduce administrative errors, limit unauthorized access, and maintain more accurate compliance tracking.
Safeguards may include access controls, document access restrictions, account review procedures, activity records, and internal status controls intended to support accurate recordkeeping and appropriate system access.
These safeguards are intended to support organized operational recordkeeping and reduce administrative oversight issues, but do not guarantee regulatory compliance or prevent all errors.
6. Third-Party Providers and Systems
4K Compliance LLC may use third-party software providers, cloud systems, payment processors, website forms and intake systems, communication systems, storage platforms, laboratories, collection sites, Medical Review Officers, government systems, regulatory platforms, and other operational tools to support requested services.
These providers may include:
- Supabase
- Stripe
- Stripe Checkout, Stripe Link, Apple Pay, and digital wallet payments where available
- Google services
- Website forms and intake systems
- Cloud storage and document management systems
- Laboratories and collection sites
- Medical Review Officers
- Government systems and regulatory platforms
- Email, text messaging, and communication providers
Information may be shared with third-party providers where reasonably necessary to support requested services, operational functions, compliance administration, payment processing, document management, communications, or legal/regulatory requirements.
4K Compliance LLC is not responsible for the independent privacy, security, operational, or technical practices of third-party providers or systems.
7. Payment Information
Payment processing may be handled through third-party payment processors and payment tools, including Stripe, Stripe Checkout, Stripe Link, Apple Pay, digital wallet payments where available, payment links, or similar providers.
4K Compliance LLC does not intentionally store complete payment card information directly on its own systems.
Third-party payment providers maintain their own independent privacy and security policies governing payment information and payment processing.
8. Confidentiality and Security
4K Compliance LLC may use commercially reasonable administrative, technical, and organizational safeguards to help protect non-public client information and compliance-related records.
These safeguards may include authentication, account access limits, document access controls, system access restrictions, and internal procedures intended to reduce unauthorized access.
Information may be disclosed where reasonably necessary to:
- Provide requested services
- Coordinate compliance-related activities
- Communicate with clients, drivers, vendors, or service providers
- Respond to lawful requests or regulatory requirements
- Protect systems, operations, users, or business interests
9. Data Retention
Information and records may be retained for operational, regulatory, audit-support, legal, billing, backup, security, or business continuity purposes.
Retention periods may vary depending on operational requirements, legal considerations, regulatory needs, and the nature of the services provided.
10. No Guarantee of Absolute Security
While reasonable safeguards may be used, no electronic system, internet-based platform, cloud storage provider, or online communication method can be guaranteed to be completely secure, error-free, or uninterrupted.
Clients acknowledge and accept the inherent risks associated with electronic communications, internet-based systems, cloud storage, third-party software providers, and online technologies.
11. User Responsibilities
Clients and portal users are responsible for:
- Providing accurate and current information
- Protecting account credentials
- Using strong passwords where applicable
- Maintaining secure access to devices and email accounts
- Reviewing communications and compliance-related notices
- Promptly notifying 4K Compliance LLC of suspected unauthorized access or security concerns
- Avoiding submission of unnecessary sensitive information unrelated to requested services
12. Website and Communication Data
Website forms, emails, text messages, uploaded files, portal activity, and other communications may be retained for operational, customer service, training, security, compliance, documentation, or business continuity purposes.
Certain systems may automatically collect limited technical information such as browser type, login activity, device information, timestamps, or usage-related data to support functionality, troubleshooting, security monitoring, and operational recordkeeping.
13. Policy Updates
4K Compliance LLC may update or modify this Privacy Policy from time to time without prior notice.
Updated versions may be posted on this website without separate notice.
Continued use of services, systems, portals, or this website following updates constitutes acceptance of the revised Privacy Policy.
14. Contact Information
4K Compliance LLC
248-457-5229
4kcompliance@gmail.com